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Vital or Civil Registration is the recording in the appropriate civil registers, vital acts and events that affect the civil status of individuals. Vital acts and events are the births, deaths, fetal deaths, marriages, and all such events that have something to do with an individual's entrance and departure from life together with the changes in civil status that may occur to a person during his lifetime. Through civil registration, Filipinos are able to show proof of legal identity, citizenship, civil status, and family relationship among others.

In accordance with Rule 10 of Administrative Order No.1, s.1993 (Implementing Rules and Regulations of Republic Act No. 3753 and Other Laws on Civil Registration) “all vital events occurring to Filipinos residing abroad (permanently or temporarily) shall be reported to the Philippine Foreign Service Establishments of the country of residence or where the vital event took place, or where none is located thereat, in the Philippine Foreign Service Establishment of the country nearest the place of residence of the party concerned or where the vital event occurred”. Submission of additional supporting documents may be required by the Embassy for further verification and evaluation of the application.

At the Embassy, reports are accomplished in quadruple sets, of which: (1) a copy is given to the applicant/s, (2) the second copy is retained by the Embassy, and two copies are transmitted to Manila for (3) the Department of Foreign Affairs (DFA) Civil Registry Division and (4) the Philippine Statistics Authority (PSA).

Reports of birth, marriage, and death registered after a year of the date of the vital event are considered delayed registration. In this case, the applicant needs to submit an affidavit of delayed registration.
Petitions for the correction of entries in reports of birth, marriage, and death through Republic Act No. 9048 may be filed at the Embassy.

Many of the documents require apostille or legalization of the Danish Ministry of Foreign Affairs. Click here to avail of their apostille services.

 

BEFORE APPLICATION:

  1. PREPARE REQUIREMENTS AND GET AN ONLINE APPOINTMENT. Prepare soft files of your required IDs and documents according to the type of passport application you seek, and a duly accomplished application form to upload to the Embassy website to get an appointment. An online appointment is required and confirmed only when you have uploaded the complete requirements on the website.

Click the service you seek for the complete list of requirements:

  1. Requirements
  2. How to fill-in the Report of Birth form
  3. Book an appointment
  1. Requirements
  2. How to fill-in the Report of Marriage form
  3. Book an appointment
  1. Report of Death
  2. Marriage License
  3. Legal Capacity to Contract Marriage (LCCM)
  4. Judicial Recognition of Foreign Divorce
  5. Petition for the Correction of Clerical Error in Civil Registry Documents
  6. Annotation of Civil Registry Records (Reports of Birth, Marriage or Death)

Click here to access Downloadable Forms
Click here to check the Schedule of Fees
Click here to order PSA-authenticated certificates

  1. WAIT FOR CONFIRMATION AND PAYMENT INSTRUCTIONS. Once your documents have been assessed and completed, you will receive a confirmation for your appointment and payment instructions for your requested services.
  2. ESCORTS ARE NOT ALLOWED within the premises of the Embassy.
  3. INFORM THE EMBASSY IF YOU NEED TO CANCEL AND RESCHEDULE your appointment.

DURING APPLICATION:

  1. PERSONAL APPEARANCE IS REQUIRED. Personal appearance of all civil registry applicants/informants are required.
  2. BRING ALL ORIGINALS AND PHOTOCOPIES OF YOUR REQUIREMENTS TO THE EMBASSY. Bring original and complete photocopies of required IDs and documents, together with duly accomplished application form/s. The Embassy does not provide printing and photocopying services. Only complete documents will be processed and released during your appointment time.
  3. DRESS APPROPRIATELY. Wear decent clothing when you come to the Embassy. Plunging necklines, sleeveless, spaghetti-strapped, see-through, tube, and halter tops, heavy make-up, jewelry, colored contact lenses, and false eyelashes are not allowed during data capture.

GENERAL PROCEDURE IN THE CONSULAR SECTION


STEP 1. Applicant’s names will be called during their appointed time.
STEP 2. Applicant submits original and photocopies of required IDs and documents, together with the duly accomplished application form, and presents confirmation of his/her payment.
STEP 3. Applicant checks the entries, receives the document and receipt.

AFTER PASSPORT APPLICATION:

  1. CIVIL RECORDS CERTIFICATE AVAILABILITY. Check the status of the Reports of Birth, Marriage or Death 3-6 months after your application at the Philippine Statistics Authority (PSA) website. Click here to apply for a copy of your PSA issued certificates.
  2. CHECK ENTRIES OF THE REPORT. Check all the entries on the report. Kindly inform the Embassy of incorrect entries in your document immediately.